Merrill Township Building Rental

Schedule Of Fees

MERRILL TOWNSHIP BUILDING RENTAL POLICY

This rental agreement is in accordance with the Michigan Public

 Accommodation Act.

   RENTAL QUALIFICATIONS:

   Merrill Township sponsored activities (have priority)

   Neighborhood improvement groups or associations

   Merrill Township community associations

   Public meetings of general interest held by non-profit organizations,

   individuals wishing to use the building for receptions, weddings, or

    other celebrations, funeral gatherings, recitals, etc.    

   INSURANCE REQUIREMENTS:

   All persons renting the building must present a certificate of insurance

   (obtained from their agent) showing that they have general liability

   coverage.

   Further, the Township must be listed as the certificate holder on the

   certificate.

   COMMENTS:

   A group or an individual misrepresenting itself as to name and/or

   purpose when using the building will not be allowed to use the building

   again.

   No fund-raisers except by registered non-profit groups or organizations

   or Township-sponsored activities.

   No activities extending beyond 1:00 a.m.

   MEETING GROUP SIZES FOR AUDITORIUM:

   Up to 200 persons

   RENTAL FEES:

   Rental fees shall be established by the Merrill Township Board and may

   be changed as deemed necessary.

   Rental fees include tables, chairs, commercial kitchen equipment &

   utensils, and Janitorial duties. All other materials are the responsibility

   of renter.

   Payment of rental fee and deposit are to be made to Merrill Township at

   least 72 hours prior to activity. U.S. Money order or cash only.

   Pre-inspection with renter will be held. The deposit will be returned after

   a through post-inspection determines no damage or uncleanness found.

   Failure to cancel reservation at least 24 hours prior to activity will result

   in forfeiture of deposit. Repeated cancellations may result in denial of

   further building privileges.

   SUPERVISION AND RESPONSIBILITY:

   The individual, group, or organization using the building shall provide

   adult supervision at events held for children. Failure to do so will result in

   immediate termination of building use.

   The individual renting the facility, or a group's or organization's

   supervisor, must be in attendance while the building is being utilized,

   including set-up operations.

   The individual, group, or organization shall report any/all damage of the

   building, furniture, equipment, or utensils. Should the clean-up or damage

   costs be higher than the collected deposit, the Township reserves the right

   to collect additional funds to pay the cost.

   There may or may not be a monitor present.

   SMOKING

   No smoking is allowed in the building

   DECORATIONS:

   Decorations may only be attached to walls or hung from the ceiling

   providing "poster putty is used to attach them.

   No nails, tack, or tape are to be used.

   CLEAN-UP/STORAGE OF MATERIALS:

   The individual, group, or organization using the building is responsible for

   set-up and clean-up.

   Set-up may occur the day before if it has been previously cleared. Clean-up

   must be done before vacating the building.

   All garbage and refuse must be bagged and placed in the container's

   provided.

   No materials may be stored in the building either before set-up or after

   clean-up.

   LIABILITY:

   Merrill Township, the Merrill Township Board, are not responsible for theft

   or damage to personal property, nor for personal injury.

   Merrill Township, the Merrill Township Board, do not necessarily advocate

   or endorse the viewpoints of the building users.

   MAKING RESERVATIONS:

   Reservations will be accepted on a first-come, first-serve basis, as

   specified under "Rental Qualifications."

   Reservations must be made by completing a reservation request form, by

   signing the Building Rental Agreement, and paying deposit and rental

   fees.

   Reservation approval  is contingent upon past experiences with the

   individual, group or organization.

   RIGHTS RESERVED: The Merrill Township Board reserves the right to

   update or amend the Building Rental Policy as needed at any time.